You Can’t Do It All! How to Delegate Effectively



You Can’t Do It All! How to Delegate Effectively


This month’s Impulse Control newsletter is to see how tight your hold is on the reigns. Figuring out how to leverage your time with help can be a struggle and I want to show you a pathway to less stress.

At least once a week, I hear five words from clients and friends that resonate with me when I am trying to balance it all — “I need to delegate more.” Then, immediately afterwards, I hear, “But I do not think there is anyone who will understand what I do, take it as seriously as I do, and/or do as good of a job as I do.”

Are you nodding your head in agreeance?

Many solopreneurs have a similar mind set. Which results in nothing getting delegated, and they are still left with doing everything for themselves. The problem I have discovered, is not a lack of capable and committed people willing to help. It’s that people simply don’t know how to delegate and are afraid to let go of the reigns, even just a little bit. So, they feel there is no way to move forward and let someone relieve them from some of their duties. I am here to help you with loosening up those reigns.


Here’s what I recommend on your way to becoming a “Delegation Rock Star.”


  1. Do your research.

It’s important to know what skills are needed by the person you’re going to hire. Just like hiring an accountant to do your taxes, you’ll want to find someone with expertise. If you need to delegate setting up your newsletter, find someone with experience using Mailchimp, Constant Contact or a similar program.

This may sound obvious, but I often hear solo professionals say they are thinking about hiring very smart friends, but I discover after a few questions they don’t have any relevant experience. You wouldn’t hire a “very smart friend” who knew nothing about cars to act as your auto mechanic – delegation of your business needs works the same way; specific skills are required.

  1. Take time to plan.

You’ve got to give the person doing the work enough time to schedule it into their calendar and get it done. This requires planning ahead. When I get ready to write my newsletter, for example, I ask my editor on Sunday or Monday if she has time for edits on Tuesday afternoon or Wednesday morning. I don’t just assume and send it over to her. You need to be prepared, too, for the answer to be “no” or “not this week.”

*Be deliberate about this. This is how you are going to spend your time.

  1. Provide specific information.

“Can you handle this?” is not enough information for the person you’re delegating to – even if it’s a simple and (in your mind) self-explanatory task. Include details, timelines and any supporting information. For example: “I’m ready to publish my next newsletter. Attached is the word document and the images I’d like to use. Can we schedule it for this Friday at 6:00 am?” Be thorough: include deadlines and guidelines about how you’d like the work to be done.

*Take advantage of free trials and software that have a free subscription to find the ones best for you and your business.

  1. Create check-in and control points.

If you’ve delegated a project, schedule check-in points for milestones to make sure things stay on track. Sometimes there can be misunderstandings about the required tasks even when you both think you understand. Regular meetings will help with discovery and allow for adjustments.

  1. Develop a communicative relationship.

When you work with someone you are in a relationship with them. I don’t mean you need to be BFFs, but simple things that work in your other relationships will work in this one too. A simple, “Thank you – great job,” or “How was your weekend?” will go a long way. Be sure to answer questions about the project quickly so that it can stay on track and on time. Your work together will require conversation – either written or verbal.

My guess is that 99% of the time the person assisting you wants to do a good job. If that’s not happening, check these five points to see where you two might be going off track.

*Only do what is necessary for your business “right now.”

Delegation is a powerful way to leverage your time and get help with areas of your business where you might not have expertise. Done well, it can be a big win for you and your business.


Time Management Destressing Tips Diagram


Useful Applications, Items, or Quotes:

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4 Replies to “You Can’t Do It All! How to Delegate Effectively”

  1. A fascinating discussion is definitely worth comment. I do think that you ought to publish more about this topic, it may not be a taboo subject but typically people dont speak about such issues. To the next! Many thanks!!

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